Information on the processing of personal data
Who is the Data Controller
Your data is processed by by Afima ApS in the capacity of Data Controller with registered office in Vimmelskaftet 41F, 3th-4th floor, 1161 Copenhagen K – VAT No. DK-41412062 (hereinafter, “Afima”). To contact Afima, please refer to the contact details at the bottom of this page.
Where we collect your information
We process the following data:
– Data that you have provided to us through one of our sites referenced in this Policy (“Sites”);
– Data that has been provided to us by a third party (“independent data controller”) to whom you have previously given specific consent to disclose your data to third parties and consent to allow third parties to process such data for their own promotional and marketing purposes, respectively;
– Navigational data that we collect from our Sites (please refer to the “Cookies” section below).
What data we process
The personal data we process are:
– First and last name;
– Date of birth;
– Gender;
– Telephone number;
– Address and postal code;
– E-mail address;
– IP address and other data relevant to the consent given;
– Browsing data (see section “Cookies”).
Why and for what purposes we process your data
Depending on the circumstances, Afima has a different legal basis for processing your information. In particular, we may process your data:
– Based on your specific consent, to
– Send you marketing and promotional communications (by email, fax, telephone, SMS, WhatsApp and any other remote communication technology)
– Communicate your data to third parties;
– Transfer your data outside the European Union in cases where it is not possible to use other legal means to do so.
– On the basis of our contractual or pre-contractual relationship, in order to fulfil our obligations and provide you with the services you have subscribed to or to fulfil your requests.
– On the basis of a legal obligation, to act in accordance with the law and ensure that everything is in order (e.g. if we are expressly requested to do so by an authority or if we need to carry out processing to comply with the law, such as verifications linked to the Register of Oppositions, where applicable) or to defend our right (e.g. to defend ourselves in the context of legal proceedings).
– On the basis of our legitimate interest or the legitimate interest of a third party, provided that your interests, fundamental rights and freedoms are not overridden, e.g. to carry out necessary processing in accordance with our research and development purposes, to send you communications about our business or other communications that do not require your consent, etc.
You have the right to revoke your consent at any time, without affecting the lawfulness of the processing we carried out before revocation. Withdrawal of consent may be exercised in relation to each of the consent-based purposes set out above (e.g. you may withdraw your consent to stop receiving marketing communications and/or to prevent us from disclosing your data to third parties).
To whom we disclose your data
On the basis of your consent for the disclosure of your data to third parties and for their direct promotional purposes, we may disclose your data to third parties that fall into the following categories:
– Services and products relating to the communications and technology sector and the like.
– Finance and banking: financial entities, insurance, investment, social security and similar.
– Leisure: pay TV, publishing, sports, collecting, photography, pastime, games, transport, navigation, tourism (hotels, tour operators, travel agencies, airlines, etc.), aerospace, gardening, hobbies, lottery, contests, communication and entertainment, art, music and the like.
– Distribution and trade: electronics, IT, image and sound, fashion, accessories, clothing, textiles, bazaar, cosmetics and hygiene, chemistry, pharmaceuticals and biotechnology, agribusiness, supermarkets, beverages, office equipment, furniture, and the like.
– Automotive: products and services related to cars, industrial vehicles, cycles and motorbikes, trucks, mechanics and metallurgy, and the like.
– Energy and water: products related to electricity, hydrocarbons, gas, water and utilities, and the like.
– Education, training, universities, non-profit organisations, etc.
– Communication and services: advertising, marketing, events, consultancy, advertising, PR, advertising agencies, media centres, telecommunications, market research, mobile marketing agencies, and the like.
– Ecology and environment.
– Building, civil engineering and real estate products/services: construction, decoration, home, design, real estate agencies, and the like.
– Fairs and events, and the like.
– Information technology, Internet, e-commerce sites, etc.
If you have provided us with consent to communicate your data to third parties, from the moment of receipt of your data these will start to process your data as autonomous data controllers. This means that, in addition to the rights you can always exercise against Afima, you can also exercise your rights directly against them. For more information, please refer to the Information on the Processing of Personal Data provided to you by them.
How long we keep your information
Afima takes great care to ensure that the processing of your data is done in accordance with the principles of proportionality and minimization. Therefore, Afima will not retain your information longer than is necessary in relation to the purposes for which it was collected. For example:
– If we become aware that your e-mail account has been deactivated, we generally delete all other data associated with it within a short period of time, which we would not be able to use for the intended purposes anyway.
– If we process your data on the basis of a contractual relationship with Afima, we will delete your data after a certain period of time following the termination of the contractual relationship (depending on the specific case and the applicable statute of limitations).
– If we process your data on the basis of consent and you notify us of your revocation, we will delete all of your data, although we may continue to retain some of it for a period of time, based on our legitimate interest in being able to demonstrate that we have obtained valid consent to perform all processing until your revocation.
Transfer of data outside the European Union
In some limited cases, it is possible that some of the processing may take place outside the territory of the European Union, for example in the USA. In these cases, the Company uses all necessary legal means to ensure adequate protection for your personal data, for example by requiring suppliers with a non-EU establishment to sign Standard Contractual Clauses (i.e., a contractual agreement). Standard Contractual Clauses (i.e., a contract that requires them to comply with the same standard of protection for personal data as is provided in the European Union) or, if they are established in the US, to sign up for the Privacy Shield. Privacy Shield.
Cookies
Cookies are small text files stored locally in the temporary memory of your browser, and thus in your computer or other device you use to browse, for varying periods of time. Cookies can be used to semi-permanently record information about your preferences and other technical data that allow for easier navigation and greater usability and effectiveness of the site itself. For example, cookies can be used to determine whether a connection has already been made between your computer and our sites. For your protection, only the cookie stored on your computer or device is identified. These are so-called technical or session cookies. In addition, we use third-party profiling cookies to enable us to reach you with personalised advertisements. You can manage your cookie preferences directly within your browser, including the ability to delete previously installed cookies, including from our Sites. To do so, you can find information on how to manage (and delete) cookies with some of the most popular browsers at the following addresses: Google Chrome, Mozilla Firefox, Apple Safari and Microsoft Internet Explorer. With regard to third-party profiling cookies, we use the tools provided by Facebook and Google. By accepting the third-party cookies on the “Afima.dk” website, you consent to the tracking, enrichment and profiling activities for statistical and/or marketing and/or commercial purposes, including through cookies, tags and other monitoring tools on electronic communication networks, as well as through comparison and integration with data collected by third parties. For more information on cookies, and also on how to view, manage and delete cookies that have been set on your device, please visit www.allaboutcookies.org.
Your rights
As a data subject, you are entitled to the right of access, rectification, erasure as well as the right to data portability, the right to restriction of processing and the right to object to processing, where applicable. In any case, if the processing is carried out for marketing purposes, or is based on our legitimate interest, you are allowed to object at any time. In order to help you know your rights, we provide below a brief illustration of your rights under the law:
– The right of access allows you to obtain confirmation as to whether or not we are processing your personal data and, where appropriate, access to that data and information relating to it.
– The right to rectification enables you to obtain the amendment of inaccurate personal data concerning you without undue delay and, taking into account the purposes of the processing, to obtain the integration of incomplete personal data.
– The right to erasure allows you to obtain the deletion of personal data concerning you without undue delay (e.g. when your personal data are no longer necessary in relation to the purposes for which they were collected), subject to the exceptions provided for by the applicable legislation (e.g. when the storage of your data is necessary to comply with legal obligations applicable to the data controller).
– The right to data portability allows you, in certain circumstances provided for by applicable law, to receive in a structured, commonly used and machine-readable format the personal data concerning you that you have provided to the controller. You may transmit this data to another data controller, provided that this right can be recognised to you in the light of the applicable legislation, and unless the rights and freedoms of others may be affected; for certain services, we have provided for automatic portability mechanisms, which you will find within your account.
– The right to restriction of processing allows you, in certain circumstances provided for by the applicable legislation, to obtain the restriction of the processing of your personal data. In such cases, the controller may only continue to process your data in certain cases, for example to exercise the right of defence or to protect the rights of another natural or legal person.
– The right to object to processing allows you, in certain circumstances provided for by the applicable legislation, to object to the processing of your personal data unless there are compelling legitimate grounds, rights or freedoms which would allow the controller to continue processing your data. In any case, if there are grounds relating to your particular situation, you have the right to object to the processing of your personal data that is based on a legitimate interest of Afima or a third party. In such cases Afima will cease processing, unless there are compelling legitimate grounds to proceed with the processing.
You have the right to contact the Data Protection Authority at any time if you believe that you have not received a satisfactory response from Afima regarding your rights or if you believe that your rights have been violated.
How to contact us to exercise your rights
You may contact Afima to exercise your rights at any time by sending an e-mail request to info@afima.dk
Data Protection Officer (DPO)
In order to provide full protection to data subjects, and in accordance with EU Regulation 679/2016 (“GDPR”), Afima has appointed a Data Protection Officer who you can contact by emailing info@afima.dk